Remote Time Entry & Equipment Tracking
Equential brings the field and the office together through efficient automation!
The Equential solution automates the process of collecting labor hours, information on equipment utilization, and production data in the field. It also streamlines the timesheet approval process and seamlessly integrates critical job-related data from the field back into your ERP system. By utilizing Equential, organizations are able to focus more on improving productivity, performance, and profitability; instead of spending hours on paperwork.
Mobile Time Entry & Data Collection for JD Edwards
Whether you’re using Oracle JD Edwards’ World or Enterprise-One, Equential is proven and guaranteed to integrate with your ERP. And since Equential views JD Edwards as the “single source of the truth”, it will only distribute valid items, like open jobs and costs codes that are presently available in JD Edwards to the field for time capture. Equential synchronizes the collected data back into the corresponding locations in JD Edwards via the standard z-file processes. Utilizing Equential means that you’ll be able to eliminate phantom payroll, streamline the multi-level timesheet approval process, and gain enhancements in visibility of daily field production.
With Equential, constructions firms using JD Edwards can:
- Associate jobs, employees and equipment to each foreman
- Access reports of field activities without waiting for the data to be entered into JD Edwards or payroll to be processed
- Enable office-based personnel to quickly and easily enter time and allocate it to appropriate jobs, cost codes and departments
Classic Equential’s Two Software Components
Equential’s Management Suite is typically accessed by supervisors, payroll, and administrative personnel, acting as a middle-ware; it manages the integration to and from the ERP. Valid employees, equipment, job, and cost codes are integrated from the ERP into the Management Suite, and then distributed accordingly to each foreman and crew leader in the field. The management suite also receives the captured information from the field and after review, through the Z-File process seamlessly routes the corresponding information to the correct locations within the ERP.
The Management Suite allows administrators to:
- Review, add, edit and approve employee time, equipment, and production information
- Route approvals to a variety of approvers including customers and subcontractors if desired
- Set up notifications for approvals in waiting
- Easily access reports of field activities without waiting for the data entry and payroll processing to be entered into an ERP or payroll system
- Catch errors through exception reporting
- Create reports unique to specific business practices
Equential’s goLabor Mobile Client is typically accessed by superintendants, foremen, and field payroll clerks. Accessed via handheld scanner, phone, laptop, pc, tablet, etc.; the goLabor Mobile Client is the field portion of the software. Valid employees, equipment, job, and cost codes are brought in from the Management Suite and time and production quantities are captured and allocated against them accordingly at the field level.
The goLabor Mobile Client allows field personnel to:
- Capture time for labor and equipment
- Capture production quantities
- Capture job summary notes
- Capture meter readings
- Track actual production versus estimated production in the field as it happens
- Validate captured time
Equential’s Hot New Application for Large Job Sites
Equential Time & Attendance Module
Some large jobsites now require access control and at the same time have a need to capture time for employees against various designations (job step/class, cost codes, etc). Equential’s Time Keeping with Access Control module allows for the use of time-clocks, identification badges, and turnstiles to control access to the job site or areas within the jobsite. Identification badges can be prepared for employees on site regularly, subcontractors, or even impromptu visitors like inspectors or owner representatives. Premise reports can be produced at any time for an accurate count of who is currently on site and where they were within the job site. This timekeeping software allows for great flexibility in control and compliance, use of snap rules, use of actual or rounded time keeping, punch rules, access windows, and so much more.
In addition by utilizing time clocks and punch rules, Equential’s Timekeeping with Access Control application allows you to eradicate “phantom payroll” or the “time gap” between what the employee actually worked and what the company actually paid for. Phantom payroll can amount to 3-5% of total payroll costs and is a real challenge for many construction companies today who still utilize a strenuous manual process. The capture time clock punches are recorded, are auto adjusted per your designated punch/snap rules. The data then auto-populates the foreman’s timesheet so that he or she can allocate each employee’s time to appropriate jobs and cost codes. The captured information is sent to the web based Management Suite where it is reviewed and approved and then routed back into the correct locations within the ERP via the Z-file process.